Navisport Documentation

Platform: 🖥️📱 Desktop & Mobile

When you need this

You're setting up a new competition, training, or multi-day event and need to define its basic details — name, dates, type, and location. You'll also come back here when you need to change an existing event's settings, add stages to a multi-stage event, or configure how registration and start lists work.

Starting a new event

You've decided to organize an event and need to get it into the system. Click the + button on the event list page to begin. You'll choose between two event structures:

Single-stage event — A standalone event such as a single-day competition or training session.
Multi-stage event — An event with multiple stages, such as a 3-day orienteering competition where each stage has its own courses and results but shares classes and registrations at the parent level.

Tip: If you're unsure, start with a single-stage event. Most training events and one-day races are single-stage. If you need multiple stages, create a multi-stage event from the start.

Setting up your event details

You've created the event and now see the event form. The information you enter here determines how the event appears to participants on the registration form and in results, and which features are available during timing.

Event information

Event series — Optionally assign the event to an event series to group related events together (e.g. a weekly training series or a championship series). You can also create a new event series directly from the dropdown — see Organizing events into a series below. You'd use this when you run recurring events and want participants to find them grouped together.
Event name — The name displayed to participants on the registration form, start lists, and results.
Event begins / Event ends — The start and end date and time of the event. These dates determine when the event appears in chronological lists and help participants know when to show up.
Time zone — The time zone for the event. Use the searchable dropdown to find your time zone. You'd change this when organizing an event in a different time zone than your usual location.
Event type — Determines pricing and categorization:
- Training (free) — A free training event
- Race — A competitive race event
- Recreation / paid training — A recreational or paid training event
Sport — Choose from: Orienteering, Running, Multisport, Skiing, or Triathlon. The sport selection affects which features are available in the event — for example, orienteering events get control-based timing features while running events focus on checkpoint timing.
Classification — Choose from: Private, Local, Regional, National, International, or Virtual. This helps participants understand the level of the event. You'd change this from the default when organizing an official competition that needs a specific classification for federation reporting.
Race type — Choose between:
- Individual — Each participant competes alone
- Relay — Teams compete with multiple legs
Simplified event mode — When enabled, classes and courses are managed together as a single concept, reducing configuration steps. Available for non-race individual events. Use this for informal training events where you don't need separate class and course definitions — for example, a training where everyone runs the same course.

Tip: The event type, sport, and race type settings affect what you see in other parts of the system. For example, choosing "Relay" unlocks leg configuration, and the sport selection determines which timing features appear on mobile. Set these correctly from the start to avoid reconfiguring later.

Setting the event location

On the right side of the form, you can place your event on the map so participants know where to go.

Click on the map to place a pin at the event location. The address is automatically filled in based on the map position.
You can also type the address manually in the Address field.

The location appears on the registration page and helps participants find the event venue.

Organizing events into a series

You run a series of related events — weekly trainings, a championship series, or a multi-round cup — and want them grouped together so participants can find them easily.

To create a new event series:

In the event form, click the Event series dropdown
Select New event series
Enter the Event series name
Click Create event series

You can assign any event to an existing event series using the same dropdown. Events in a series appear grouped together in participant-facing views.

Choosing between individual and relay

The Race type setting fundamentally changes how the event is configured and how timing works. Choose this carefully before setting up classes and courses.

Individual events have participants competing on their own. Each participant has a start time, runs a course, and gets an individual result. This is the most common setup for orienteering races and training events.
Relay events have teams with multiple legs. Each team member runs one leg. When you choose Relay, you can configure the number of legs per class and assign courses to each leg separately. The simplified event mode is not available for relay events.

For details on how relay legs and sub-legs work, including timing calculations and changeover rules, see Relay Legs & Sub-Legs.

Tip: Once you've added participants and started timing, changing between Individual and Relay requires significant reconfiguration. Decide on the race type before you set up classes and open registration.

Setting up a multi-stage event

You're organizing a competition that spans multiple days or rounds — like a 3-day orienteering event where each day has different courses but participants accumulate results across all stages.

A multi-stage event is a parent event that contains multiple stages. Each stage is a full event with its own courses, results, and timing, but they share classes and registration settings at the parent level.

Creating stages

When you select Multi-stage event, the event form includes everything from a single-stage event plus a Stages section.

Click Add stage to create a new stage. Each stage has its own name and dates, and can be opened in a separate editor window by clicking the stage name. Stages inherit the parent event's time zone, event type, sport, and classification.

Managing classes across stages

Classes defined at the parent level are shared across all stages. When editing a stage, each stage class can be linked to a parent class. This linkage:

Keeps class ordering consistent across stages — the parent event's class order defines the order for all stages
Enables overall results calculation across all stages

The classes you define at the parent level appear on the registration form and determine how results are grouped across the entire multi-stage event.

Note: To change the class order for a multi-stage event, reorder the classes on the parent event. The stage classes inherit this order automatically.

Calculating overall results

Enable the Overall results checkbox on the parent event to calculate combined results across all stages. The Overall competition results combine times from each stage for each participant, using the parent class linkage to match results across stages.

Courses in multi-stage events

Unlike classes, Courses are specific to each stage. Each stage has its own set of courses, since the physical routes typically differ between stages. You configure courses separately for each stage by opening the stage editor.

Configuring registration and start lists

You've set up the event basics and now need to control how participants register and when start lists become visible. The event editor includes a Registration and start lists section for these settings.

The settings you configure here directly affect the public registration form that participants see, and control when information becomes visible to them. See Registrations & Start Lists for the full participant management workflow.

Choosing which fields appear on the registration form

The registration form settings let you configure which fields are visible and required on the online registration form. For each field, you can toggle:

Show on form — Whether the field appears on the registration form
Required field — Whether the field must be filled in before submitting

Available fields include: email, phone number, club, class, course, chip number, year of birth, license number, IOF ID, nationality, gender, additional information, and rental chip.

Tip: Only require fields you actually need. A training event might only need name and class, while a national championship needs club, license number, and chip number. Fewer required fields means faster registration for participants.

Setting registration and publication dates

These dates control when participants can register and when they can see their start times:

Registration opens — The date when online registration becomes available. Participants cannot register before this date.
Registration closes — The date when online registration closes. After this date, you can still add participants manually.
Start lists published — The date when start lists become visible to participants. Until this date, participants see that they're registered but not their start time. You'd set this to a date after you've finalized the start list — typically the evening before or morning of the event.
Maximum number of participants — The maximum number of participants allowed to register. Registration automatically closes when this limit is reached. Leave empty for unlimited registration.
Smallest automatically generated bib number during registration — The minimum bib number that will be automatically assigned to participants when they register through the registration form. You'd change this when you want bib numbers to start from a specific number (e.g. 101 instead of 1).
Largest automatically generated bib number during registration — The maximum bib number that will be automatically assigned. When a participant registers, they receive the next available bib number within this range. Set this to prevent bib numbers from exceeding what you have physically available.

Once you've configured the registration form, you can share it with participants:

Copy registration form link — Copies the public registration form URL to your clipboard for sharing via email, social media, or your club website.
Show registration form — Opens a preview of the registration form as participants will see it. Use this to verify your field configuration looks correct before sharing the link.

Managing participants and start lists

Participant management, start time generation, and start list editing are done in the participant information view. See Registrations & Start Lists for details on adding participants, generating start times, and publishing start lists.

Saving your changes

When you have made changes to the event, click Save to save your changes. The save button appears whenever there are unsaved modifications. Your changes are synced to the server and immediately visible to other organizers working on the same event.

Putting it together: Creating a weekend orienteering race

You're organizing a local orienteering race for next Saturday. Here's how you'd set up the event from start to finish.

From the Event List, click + and choose Single-stage event
Enter the event name — "Autumn Sprint Race" — and set the date and time for Saturday morning
Set the time zone to your local zone and choose Race as the event type
Select Orienteering as the sport and Local as the classification
Keep Individual as the race type — this is a standard individual competition
Click the map to place a pin at the event venue so participants can find it
Optionally assign the event to your club's event series if you run regular races
In the Registration and start lists section, configure the registration form — show class, club, and chip number fields, and make class required
Set the registration opening date to today and closing date to Friday evening
Set the start list publication date to Friday evening (after you've drawn start times)
Set bib number range (e.g. 1–200) to match the bib numbers you have available
Click Save to create the event

Next, you'd head to Classes, Courses & Maps to define the classes (H21, D21, H16, etc.) and assign courses to them. Then share the registration form link with your club and on social media. As registrations come in, you can monitor them in the participant information view and generate start times once registration closes.

Creating & Editing Events