Registrations & Start Lists

Platform: 🖥️📱 Desktop & Mobile

See also: Creating & Editing Events, Results, Import & Export, Start Clock

When you need this

You've created your event and configured its classes — now you need to manage who's participating. You'll use this page to add participants manually, import them from a file or IRMA, generate start times, assign bib numbers, and print start lists. You'll come back here throughout the event lifecycle: first when registrations open, again when you draw start times before the event, and on event day if you need last-minute changes.

Accessing participant information

You've opened your event and need to see who's registered. Open the participant information view from the event options modal by clicking Participant information.

The Participant information view shows all registered participants for your event. You can see each participant's name, class, chip number, bib number, club, and other details.

Finding and browsing participants

You're looking for a specific participant — maybe someone has arrived at the event centre and needs to check their start time, or you need to update a chip number before the race starts.

Searching participants

Use the search field at the top to search by participant name, chip number, club, or bib number. You can also press CTRL+F to focus the search field.

Info mode

Press CTRL+I to toggle info mode. In info mode, the toolbar buttons are hidden and participant details are shown in a simplified view. This is useful when you want a clean overview of participant data without the editing tools.

Stage navigation

For multi-stage events, tabs appear at the top showing the event series and each stage. Click a tab to switch between stages. You can also use CTRL+Arrow Right/Left to navigate between stages. This lets you check participant data for each stage separately — useful when classes or courses differ between stages.

Adding participants manually

Registration has closed but a late entry arrives at the event centre, or you're running a small training event and adding participants on the spot.

Click Add participant (or Add team for relay events) to add a new participant. You can also press CTRL+N. Fill in the participant's details and save.

Tip: For relay events, the button changes to Add team — you'll enter the team name and then add individual team members to each leg.

Importing participants

You have a list of participants from another system — an entry list from your federation, a spreadsheet from your club, or data from IRMA — and need to get them into Navisport without typing each one manually.

CSV import via drag-and-drop

You can import participant data by dragging a CSV file onto the participant information view. The file input also accepts CSV files via the Import participants button. The import shows a summary of new, changed, and removed participants. You can choose to:

• Save only new or changed participant data — Keeps existing participants and adds/updates from the file. Use this when you're adding a batch of late entries without disturbing participants already registered.
• Save all participant data — Replaces all participant data with the imported file (removed participants are shown). Use this when your external system is the source of truth and you want Navisport to match it exactly.

The CSV file uses translated column headers. The system matches columns by header name, so you don't need to include all columns — just the ones you need. Here is an example:

Name,Bib number,Chip,Club,Class,Start time
John Smith,101,12345,OK Forest,H21,10:00:00
Jane Doe,102,12346,OK Mountain,D21,10:01:00

Available columns include: Name, Bib number, Chip, Club, Class, Start time, Course, License number, IOF ID, Birth year, Email, Phone number, Rental chip, Payment status, Additional information.

For multi-stage events, stage-specific columns use a suffix like -1, -2 (e.g. Class-1, Class-2). For relay events, team member columns also use suffixes.

Import from IRMA

Click Import participants from IRMA to fetch participant data from the IRMA system. For multi-day events, you can select any event marked in IRMA for the event series — the participant data for all days in the event series will be fetched from the selected event.

Tip: If you use IRMA for your federation's events, importing from IRMA is the fastest way to get a complete entry list with license numbers and club affiliations already filled in.

Exporting participants

You need to share your participant list with another system, send it to a co-organizer, or create a backup before making changes.

Click Export participants to export your participant data to a file.

Connecting a serial chip reader

You're at the event centre and want to verify or assign chip numbers as participants arrive. A serial chip reader lets you read chips directly and match them to participants.

The registrations toolbar includes a serial reader button to connect or disconnect a serial chip reader. When connected, chip data is read automatically and matched to participants. The connection status is shown in the button.

Managing relay forking

You're organizing a relay event and need to assign forking variations to teams so that runners on the same leg don't follow each other through the forest.

For relay events, a Relay forking button appears in the toolbar. Click it to open the relay forking management view where you can randomize, import, and export forking assignments. See Relay Forking for details.

Generating and editing start times

Registration has closed and you need to create a start schedule — deciding when each participant starts, in what order, and with what bib number. The start times you generate here appear in Start Clock mode on mobile, where the start official calls participants to the start line at the correct time.

Start list publication

Start list publication date and registration dates are configured in the event editor under Registration and start lists settings. Until the publication date, participants can see that they're registered but not their assigned start time. See Creating & Editing Events for details.

Generating start times

Click Generate start times to automatically create start times for your participants. You can configure:

• First start time — When the first participant starts. Set this to match your event schedule.
• Start interval (sec) — Time between starts. Common values: 60 seconds for sprint races, 120 seconds for forest races with many controls.
• Last start time — The latest allowed start time. The system won't assign starts beyond this time, which helps you stay within your venue booking or daylight constraints.

Type of draw

When generating or editing start times, you can choose the Type of draw to control the order of participants:

Draw Type	Description
Current order	Keep the current participant order
Random	Randomize the start order
By name	Sort alphabetically by name
By bib number	Sort by bib number
Chase start	Start times based on previous results (leader starts first)
Weighted by ranking points	Spread top-ranked participants across the start list
From last stage	Same start order as the previous stage
Reversed from last stage	Reverse the order from the previous stage
Weighted from last stage	Weighted shuffle preserving the general order from the previous stage
Weighted reversed from last stage	Weighted shuffle reversing the general order from the previous stage

Tip: For a standard local race, Random is the most common choice. For multi-stage events, Chase start or Reversed from last stage creates exciting racing on the final day. Weighted by ranking points spreads strong runners across the start window so they don't all start together.

Randomizing start times

You've already generated start times but want to shuffle the order for specific classes — perhaps you realized two club mates ended up with consecutive starts.

Click Randomize start times for selected classes to shuffle the start order for specific classes while keeping the same time slots.

Moving start times

The event is delayed — maybe the fog hasn't lifted or the course setter needs more time. You need to push all start times forward.

Click Move start times to shift all start times forward or backward by a number of minutes. Enter the number of minutes and click Submit move.

Setting bib numbers

You've finalized the start list and now need to assign bib numbers so participants can pick up their bibs at registration.

Click Set bib numbers to automatically assign bib numbers to participants. You can configure the first and last bib numbers and choose which classes to assign numbers to.

Editing the start schedule

You need fine-grained control over the start schedule — setting different intervals for different classes, adjusting individual start times, or importing a schedule from a spreadsheet.

Click Edit start times / numbers to open the start schedule editor. This view shows a table of all classes with their start times and intervals.

CSV import for start schedules

You can import start schedules from a CSV file by dragging it onto the schedule table. The CSV format is: class name, first start time, interval in seconds (no header row). An example file is available for download from the editor.

H21,10:00,60
D21,10:00,120
H16,10:30,60

AI Schedule Generator

The AI Schedule Generator is an upcoming feature that will allow you to create start schedules using natural language instructions.

Start groups

You can organize participants into Start groups for managing starts in batches. This is useful when you have multiple start locations or want to group classes that share a start place.

Marking participants as Did Not Start

The start window has passed and some participants never showed up. You need to mark them so their absence is reflected in results.

Click Mark as did not start to mark selected participants as DNS (Did Not Start). A warning is shown if any of the selected participants are already on the course or have a result.

Changing chip numbers

A participant arrives at the event centre and realizes they forgot their chip, so they borrow one from a friend or rent one from you. You need to update their chip number so the timing system recognizes them.

Click Change chip numbers to update chip numbers for participants. This is useful when participants need to switch timing chips before or during the event.

Printing start lists

You've finalized the start schedule and need printed lists — one copy for the start official, one posted at the event centre, and perhaps one for the announcer.

Click Print start lists or press CTRL+P and choose your preferred format:

• Start list by classes — Groups participants by their class, one page per class
• Start list by minutes — Shows participants in chronological start order, grouped by start place

Start list by classes

After selecting Start list by classes, you can optionally filter which classes to include.

For multi-stage events, a stage selector appears at the top. The class filter changes depending on the stage selection:

• No stage selected (all stages) — The class filter shows the parent event's classes. Selecting a class prints that class across all stages.
• Specific stage selected — The class filter shows the stage's own classes. This is useful when a stage has multiple classes mapped to the same parent class (e.g. a parent class "H21" split into "H21A" and "H21B" for a specific stage). You can select individual stage classes to print.

If no classes are selected, all classes are printed.

Start list by minutes

After selecting Start list by minutes, a stage selector appears (for multi-stage events the first stage is selected by default). You can also filter by start place.

The start place filter controls how participants are grouped on the printout:

• No start places selected (print all) — All participants are printed on a single continuous minutes list, regardless of their start place. This is useful when you want one combined list of all starts in chronological order.
• Specific start places selected — Only participants from the selected start places are printed, grouped by start place with a page break between each group.

Configuring the registration form

You want participants to register online before the event. The registration form settings — which fields are visible, which are required, registration dates, and maximum participants — are configured in the event editor. See Creating & Editing Events for details on setting up the registration form.

Putting it together: Preparing a Saturday race from entries to printed start lists

You're organizing a local orienteering race. Registration closed last night and you have 85 participants across 6 classes. Here's how you'd prepare everything for race day.

1. Open your event and click Participant information to see who's registered
2. Check the participant list — search for any names you know should be there to verify the data looks correct
3. A few late entries came in by email, so click Add participant (CTRL+N) and add them manually with their name, class, club, and chip number
4. Click Generate start times — set the first start to 10:00:00, interval to 120 seconds, and choose Random as the draw type
5. Review the generated times — notice two runners from the same club start back-to-back in H21, so click Randomize start times for selected classes and select H21 to shuffle them
6. Click Set bib numbers with range 1–100 to assign bibs matching the numbers you've printed
7. Click Print start lists (CTRL+P) and choose Start list by classes — print one copy for the event centre notice board
8. Print again with Start list by minutes — this copy goes to the start official who calls participants in chronological order
9. Set the start list publication date to now (in the event editor) so participants can check their start times online
10. On race morning, a participant arrives without their chip — use Change chip numbers to assign them a rental chip
11. After the start window closes, select any no-shows and click Mark as did not start to record them as DNS

The start times you generated are now live in Start Clock mode on mobile — the start official sees each participant's name and countdown on their phone or tablet. Results flow into the Event Monitor as participants finish, and final results appear on the Results page.